How to Choose a Real Estate Agent in York Region

by Kirby Chan, Broker

How to Choose a Real Estate Agent in York Region

There are over 70,000 licensed real estate agents in Ontario. In York Region alone, thousands hold active licences. Choosing the wrong one can cost you tens of thousands of dollars through overpricing, underpricing, weak marketing, poor negotiation or a transaction that falls apart because it was not managed properly. Choosing the right one can mean the difference between a stressful, uncertain process and a smooth, well-executed sale or purchase that maximizes your financial outcome. This guide walks you through exactly what to look for, what questions to ask and what red flags to watch for when choosing an agent in Richmond Hill, Markham and York Region.

Quick takeaway: The best agent for your transaction is the one who knows your neighbourhood at the street level, provides honest pricing advice backed by comparable sales data (even when the number is lower than you hoped), includes professional staging and photography as standard, runs a comprehensive marketing strategy beyond just listing on MLS, communicates proactively throughout the process and has a track record of successful transactions in your area. The worst agent is the one who tells you what you want to hear to win the listing and then asks you to reduce the price after it sits.

Table of Contents

Why It Matters More Than You Think

The difference between a good agent and a mediocre one on a $1,500,000 home can be $50,000 to $100,000 in your final sale price. An agent who prices correctly, stages professionally, markets aggressively and negotiates effectively can achieve a result that more than covers their commission and delivers a higher net to you than a discount agent who lists it on MLS and waits.

On the buying side, an agent who knows the neighbourhood, understands the comparable data, advises on competitive offer strategy and manages the conditional period protects you from overpaying or losing the home you want. The commission is the same regardless of which agent you choose. The result is not.

What to Look For

EssentialLocal Market Knowledge

An agent who works in your neighbourhood every week knows which streets sell faster, which lot positions command premiums, which comparable sales are truly comparable and which are not, where the school catchment boundaries fall and what buyers in your area are looking for. An agent who covers the entire GTA cannot provide this depth.

Ask the agent how many transactions they have completed in your neighbourhood in the past 12 months. Ask them to name the last three homes that sold on your street or nearby streets and what they sold for. If they cannot answer from memory, they do not know your market well enough.

EssentialHonest Pricing Backed by Data

The most important quality in a listing agent is the willingness to tell you what your home is worth based on comparable sales data, even when the number is lower than what you hoped. Agents who inflate the price to win the listing and then ask you to reduce after it sits cost you time, credibility and money.

Ask each agent for their recommended list price and the comparable sales that support it. If one agent's number is significantly higher than the others without stronger comparable data to support it, that agent is telling you what you want to hear, not what the market will pay. My selling guide covers why overpricing costs more than underpricing.

EssentialProfessional Staging and Photography Included

In Richmond Hill and Markham, professional staging and professional HDR photography with drone aerials should be standard, not an add-on. Over 90% of buyers start their search online. The listing photos are the first showing. An agent who does not include professional photography as part of their service is not investing in your sale.

Ask to see the agent's last five listing photo sets. If the photos are dark, poorly composed or clearly taken with a phone, that is how your listing will look too.

EssentialA Clear, Specific Marketing Plan

Ask the agent to walk you through exactly how they will market your home beyond MLS. The answer should include targeted digital advertising (with specific platforms and budget), social media campaigns, video walkthrough, virtual tour, agent networking before the listing goes live and open house strategy. If the answer is "list it on MLS and see what happens," that is not a marketing plan. That is a listing. Your home deserves a plan that actively generates buyer interest.

EssentialProactive Communication

You should never have to chase your agent for updates. A good agent communicates proactively: showing feedback within 24 hours, weekly market updates, immediate notification of offers and regular check-ins on your selling or buying timeline. Ask the agent how they communicate (text, email, phone, app) and how often. Ask for references from recent clients and ask those clients specifically about communication.

EssentialFull-Service Process Management

Selling or buying a home involves coordinating contractors, stagers, photographers, lawyers, mortgage brokers, inspectors and the other party's agent. Your agent should manage the entire process so you are not project-managing your own transaction. Ask the agent what their process looks like from signing to closing. A detailed, step-by-step answer indicates experience. A vague answer indicates they are figuring it out as they go.

Questions to Ask in the Interview

Interview at least two or three agents before deciding. Tap each question to see what a good answer looks like.

Ask"What is your recommended list price and why?" TAP TO OPEN

Good answer: A specific number supported by 3 to 5 recent comparable sales with adjustments for differences in size, condition, lot and features. The agent walks you through each comparable and explains how they arrived at the recommendation. They acknowledge the emotional difficulty if the number is lower than expected.

Bad answer: A high number with no comparable data, or vague references to "market conditions" and "buyer demand" without specifics. An agent who tells you your home is worth more than comparable data supports is telling you what you want to hear, not what the market will pay.

Ask"Walk me through your marketing plan." TAP TO OPEN

Good answer: Professional staging consultation, professional HDR photography with drone, video walkthrough, virtual tour, targeted digital advertising on specific platforms with a stated budget, optimized MLS listing copy, agent-to-agent networking before the listing goes live, open house strategy and ongoing performance tracking with adjustments.

Bad answer: "I list it on MLS and it gets syndicated to Realtor.ca and Zillow." That is the minimum, not a strategy. Every agent does that. The question is what they do beyond MLS.

Ask"How many homes have you sold in my area this year?" TAP TO OPEN

Good answer: A specific number with addresses they can reference. An agent who has sold 10+ homes in your area in the past 12 months has deep knowledge of the local market, established buyer and agent relationships and a track record you can verify.

Bad answer: "I have sold across the GTA" without specific local numbers. High total volume across a large area does not mean they know your neighbourhood.

Ask"What happens if my home does not sell?" TAP TO OPEN

Good answer: "We track showing feedback and engagement data weekly. If the home is not generating showings within two weeks, the price needs adjusting. If showings are strong but no offers, the presentation needs work. I will diagnose the specific issue and present you with options." This shows a proactive, data-driven approach. My guide for homes that do not sell covers the full diagnostic process.

Bad answer: "It will sell, do not worry." Confidence without a contingency plan is a red flag.

Red Flags

If you see any of these, keep looking. Tap each to expand.

They Suggest the Highest Price to Win Your Listing TAP TO OPEN

If you interview three agents and one suggests a price $100,000 higher than the others without stronger comparable data, that agent is "buying" the listing. They will list high, let it sit, then ask you to reduce. By then, you have lost 30 to 60 days, accumulated days on market and reduced your negotiating power. The agent who tells you the truth upfront is the one who will get you the best result.

No Professional Photography TAP TO OPEN

If the agent does not include professional photography as standard (or worse, takes the photos themselves with a phone), they are not investing in your listing. Look at their current and recent listings online. If the photos are dark, poorly framed or inconsistent in quality, your listing will look the same. In a market where buyers scroll past weak photos in seconds, this is a dealbreaker.

They Cannot Explain Their Commission Structure Clearly TAP TO OPEN

Commission should be discussed openly and clearly. The agent should explain the total commission, how it is split between the listing side and the buyer side, what services are included and what HST applies. If the agent is vague, evasive or defensive about commission, that is a transparency issue that will carry through the entire relationship.

They Are Too Busy to Attend Your Showing or Inspection TAP TO OPEN

Some high-volume agents delegate everything to assistants or team members you have never met. If the agent you interview is not the person who will be at your showings, negotiating your offers and managing your closing, ask who will be. There is nothing wrong with a team structure, but you should know who is doing the work and have direct access to the lead agent for decisions.

They Pressure You to Sign a Long Listing Agreement TAP TO OPEN

A standard listing agreement in Ontario is 60 to 90 days. Some agents push for 6 months or longer to lock you in. A confident agent does not need a long contract because they know their strategy will produce results. If the agent needs 6 months, ask why. The answer should make you more comfortable, not less.

Understanding Commission

How Commission Works

Real estate commission in Ontario is negotiable and typically ranges from 4% to 5% of the sale price (total, split between the listing agent and the buyer's agent) plus HST. On a $1,500,000 sale at 5%, the total commission is $75,000 plus HST. This is split between the listing brokerage and the buyer's brokerage, and each agent shares their portion with their brokerage. The seller pays the commission from the sale proceeds at closing.

Why the Cheapest Agent Is Rarely the Best Value

A discount agent who charges 1% less but does not stage, does not photograph professionally, does not market beyond MLS and does not negotiate effectively may cost you 3% to 5% on the sale price. On a $1,500,000 home, that is $45,000 to $75,000 in lost sale price, far more than the 1% you saved on commission. The question is not "what do you charge?" but "what do I net after commission?" A full-service agent who achieves a higher sale price through better preparation, marketing and negotiation delivers more money to you even at a higher commission rate.

What Should Be Included in the Commission

At a minimum, the commission should cover professional staging consultation, professional HDR photography with drone, video walkthrough, virtual tour, digital advertising campaigns, optimized MLS listing, agent networking, open houses, showing management, offer negotiation, conditional period management and closing coordination. Ask the agent to specify what is included. If staging and photography are extra, factor that into the total cost comparison.

Choosing an Agent as a Buyer

Buyer PriorityThey Should Know Comparable Data Cold

Your buyer's agent should be able to tell you, before you write an offer, what the home is worth based on comparable sales, what the likely competition looks like, whether the asking price is below market (designed to attract multiple offers) or above market (negotiable) and what your offer ceiling should be. If the agent cannot provide this analysis, they cannot advise you on what to offer, which is the most important thing they do.

Buyer PriorityThey Should Protect You from Overpaying

A good buyer's agent will tell you when a home is not worth the price, when the competition is too fierce to win without overpaying and when you should walk away. An agent who encourages you to bid higher without data backing the price is not protecting your interests. The agent's job is to help you win the right home at the right price, not to win every bidding war regardless of the cost.

Buyer PriorityThey Should Manage the Conditional Period

After the offer is accepted, the buyer's agent manages the financing condition (coordinating with your mortgage broker), the home inspection (scheduling, attending, reviewing the report) and any negotiation arising from inspection findings. They also coordinate with your lawyer on closing logistics. An agent who disappears after the offer is accepted is leaving you to manage the most critical phase of the transaction alone.

Recognition

Kirby Chan Awards and Achievements

🏆 #1 Individual Producer in Ontario for eXp Realty 2023

🏆 Top 3 Best Rated Real Estate Agent in Richmond Hill

🏆 Toronto Star Platinum Award for Best Real Estate Agent

🏆 Top Real Estate Agent Award in Markham

🏆 2X ICON Agent Award with eXp Realty

🏆 2025 Community Votes Platinum Award, Thornhill

🏆 2024 Community Votes Platinum Award, Thornhill

🏆 2025 Gold Award for Real Estate Brokers in Markham

🏆 2024 Community Votes Bronze Award, Richmond Hill

🏆 2023 Community Votes Platinum Award, Thornhill

Frequently Asked Questions

Tap a question to expand the answer.

How many agents should I interview?

At least two or three. Compare their pricing recommendations, marketing plans, local knowledge and communication style. The differences will be obvious.

Should I choose the agent who suggests the highest price?

No. Choose the agent whose price is supported by the strongest comparable data. The agent with the highest price but weakest data is likely inflating to win the listing.

Is a discount agent a good idea?

A lower commission that comes with no staging, no professional photography, no marketing beyond MLS and weaker negotiation can cost you more on the sale price than you save on commission. Evaluate the net result, not just the commission rate.

What should be included in the commission?

Professional staging, HDR photography with drone, video, virtual tour, digital advertising, MLS listing, agent networking, open houses, showing management, offer negotiation and closing coordination. Ask the agent to specify what is and is not included.

Do I need an agent to buy a home?

You are not legally required to use an agent, but a buyer's agent provides comparable analysis, offer strategy, negotiation, inspection management and closing coordination at no direct cost to you (the seller typically pays the buyer agent's commission). Working without an agent means managing all of this yourself.

Why should I choose Kirby Chan?

I specialize in Richmond Hill, Markham and York Region. I know these neighbourhoods at the street level. I include professional staging, HDR photography with drone, video walkthroughs, targeted digital advertising and full process management on every listing. I provide honest pricing backed by comparable data, proactive communication and a track record of results. I tell you what you need to hear, not what you want to hear, because that is what produces the best outcome. Reach me at (416) 305-8008.

Contact Kirby Chan

Ready to Talk?

Choosing the right agent is the most important decision in your real estate transaction. I welcome the interview. Ask me the hard questions. Compare my answers, my comparable data, my marketing plan and my track record against any other agent. The best agent for you is the one whose answers hold up under scrutiny.

Book a consultation with me to discuss your buying or selling goals and see whether we are the right fit.

Kirby Chan | Kirby Chan & Co. Real Estate Team
416-305-8008
kirby@kirbychanandco.com
https://kirbychanandco.com

Note: Commission rates, marketing services, listing agreements and agent qualifications vary by brokerage and individual agent. This guide is for general information only and does not constitute legal or financial advice. For advice specific to your situation, consult a licensed real estate professional.

Kirby Chan, Broker

Kirby Chan, Broker

Co-Founder & Broker | License ID: 9533841

+1(416) 305-8008

GET MORE INFORMATION

Name
Phone*
Message
};